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Price Lists |
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Any calculation of costs should start with detailed price lists. We have them organized into three groups: Airport services, Navigation and Fuel. To enable quick and easy access each group has its own tree structure of airports organized by countries and corresponding lists of suppliers.
The prices are displayed by aircraft types and with a clear indication of their period of validity. Several filters can be selected for each price to specify exact conditions under which it can be applied: arrival or departure, type of operation, day time or night time, day of the week, holiday and similar. At the same place it is possible to define whether the price is calculated by the number of passengers, aircraft weight or seat capacity, time spent on ground or service and many more... Invoices Each invoice received from the supplier is registered into the system by airport code and time of operation. In this way it is easy to collect all flights that were affected and display them in a special list. The list is equipped with detailed data about operation - aircraft type, exact arrival and departure times, sunrise and sunset times, ground times, day-of-the-week, eventual holiday, number of passengers by various categories... After combining all these data with service specifications in the corresponding price list it is possible to create a list of all services that were entitled to be charged. Each item can then be evaluated to the exact amount and the total compared to the sum on the invoice. Up to now, everything has been done automatically without any user intervention. And if the amounts match no further action is necessary. The system calculates several subtotals and distributes them under specified accounts according to predefined specifications. The invoice can now be confirmed and sent to Accounting for further processing and settlement. If amounts do not match, the user has to examine both the invoice document and the corresponding operation more closely. After discovering the exact services charged the user can either manually change the items proposed by the system until the match is established, or find out that the amount was charged by mistake. Operations With the scanned image of the original invoice document present on the screen and the respective flight operations in the window by its side it is much easier to get a full insight into the situation. The Operations view is designed especially for such purpose. It allows the user to examine all services charged for the specified flight by different suppliers as well as various documents. And all these data are linked together, so that the relevant invoice specification or even the scanned document can be accessed on the fly. Even Journey Log documents can be reviewed to get some additional info about the way the actual operation was performed. Reports & Airport Info Of course, several standardized reports are available and special analytical tables are at hand to support ad-hoc research and calculations. And with the special Airport Info view that specifies all important airport details the information is complete... Charts Several chart reports can be created in no time and attached to appropriate tabs in the Charts window. All these reports can be easily copied or exported for later usage with other applications.  |
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